The specific scope of work planned for funds secured from the Safe Spaces for Children campaign is just a step of many towards the full restoration of McMillan Memorial Library. Over the last two years, we’ve worked with experts from around the world to plan the restoration as well as to safeguard its rare collections through digitization. Urgent roof and basement repairs as well as comprehensive drainage studies are scheduled to begin in late 2025. This will unlock sanitation and electrical works for which we are actively planning and seeking partners for.
The scope of work we intend to deliver when this campaign hits is target is as follows:
- Interior works to the roof, ceiling, walls, windows and floor of the building including safety features: non-slip flooring, soft edges, and other protective fittings to ensure safe movement through the heritage space;
- External Drainage & Sanitation facilities: Installation of modern, child-friendly toilets and handwashing stations
- Electrical rewiring and lighting upgrades: safe, child-appropriate wiring, sockets, and energy-efficient lighting to replace outdated systems.
- Child wellness safety and wellness expenditure: CCTV, water stations, security
- Technology infrastructure: stable access to online resources, charging points, and secure electrical access to support digital learning.
- Digital devices: tablets, computers, and e-readers preloaded with age-appropriate content.
- Furniture, recreational installations and green spaces: durable tables, chairs, and shelving designed specifically for children of varying ages.
- Resources to ensure that workers employees on site are able to do so in a safe, inclusive and dignified environment and that they are fairly compensated.
To ensure transparency and progress you can track, this campaign will commit funds in phases, linked to the achievement of key fundraising milestones:
- 40% unlocks Interior building works, external drainage and sanitation facilities.
- 20% unlocks electrical re-wiring, and lighting updates
- 20% unlocks technology, digital infrastructure, devices and security
- 10% of target unlocks, furniture, recreational fixtures and green spaces
- 10% for project management, contingencies and administration.
We commit to commencing substantive work on the full scope defined above within [12 months] of Campaign Close. Campaign Close is defined as the date when the fundraising target is reached or 31st October 2026, whichever comes first.
We commit to completing at least 80% of the defined scope within [24 months] of Campaign Close. Should we fail to commence substantive work within [12 months], OR fail to complete at least 80% of the scope within [24 months] of Campaign Close due to circumstances within our reasonable control, donors may request a pro-rata refund based on the percentage of undelivered work.
Our commitment does NOT apply in cases of force majeure e.g.:
- Acts of God (natural disasters, pandemics)
- Government action (policy changes, permit delays beyond 3 months, expropriation)
- Strikes or civil unrest affecting project sites
- Changes in law that make the original scope illegal or impossible
Transparency, Communication and Reporting
- We are committed to providing regular updates on the progress of the project, including milestones achieved, timelines, and stories from the library.
- Donors will have access to financial and narrative reports that outline how funds have been allocated and spent.
- Our historical annual reports are available here. Detailed are available upon request.
- Updates will be shared through our social media, website, newsletters (sign up here), and direct communication channels.
- We warmly invite all donors to book a tour of McMillan Library or one of our other restored libraries to see the impact of your support firsthand.
- During project implementation, the team will host regular webinars to update stakeholders on the status of the project and any significant changes.
- Donors may also schedule a call with our team if they require additional information or have questions about the project.